Create Approval Groups

Group email

If your approval group will receive notifications through a shared email or distribution group enter the email address here. Leave this field blank to use the individual member's email addresses.

Language

Notification email templates can be set to specific languages. Select the preferred language for the group email here. If no group email is selected or this field is left blank the tool will use the preferred language of the individual user account (providing multi-lingual support is available on your website).

Enable offline approval

Enable this option to allow members of the approval group to approve pages without logging into the Govstack CMS environment.

Note: This is a license only feature. For details and setup please contact your GHD Digital Account Executive.

The roles app is a report only. The entries displayed are pulled from other nodes and cannot be edited.

Node-based approvals

A list of all nodes reviewed by the approval group. Note that the approvals will apply to all child nodes unless exceptions are created.

Document Type approvals

A list of all the document types reviewed by the approval group. Document type approvals are a license only feature. For details and setup please contact your GHD Digital Account Executive.

Group members

Group members will approve nodes that are assigned to the group as well as receive notifications where available.

To add approval group members:

1. Navigate to the 'Workflow' section in Govstack’s back office
2. Select 'Approval groups'
3. Click the name of the target group in the group list
4. Select the 'Members' app
5. Click 'Add' in the 'Group members' section
6. Select all target users for the group
7. Click 'Submit'

Inherited group membership

This option sets the membership of the approval group to match one of the user groups on the website.

To add an inherited group:

1. Navigate to the 'Workflow' section in Govstack’s back office
2. Select 'Approval groups'
3. Click the name of the target group in the group list
4. Select the 'Members' app
5. Click 'Add' in the 'Inherited group membership' section
6. Select all target user groups
7. Click 'Submit'

Your approval groups can have both group members and inherited group membership.

This report app lists the approval history for the group.